Metadata Schema, Vocabularies, and Identifiers

The default metadata schema for InvenioRDM records is defined in the invenio-rdm-records package and documented here. It also includes a number of optional metadata fields which have been enabled in KCWorks, documented here.

In this documentation we provide

1. A full example of a KCWorks record metadata object

2. A list of the controlled vocabularies and identifier schemes supported by KCWorks

3. Discussion of how some of the standard InvenioRDM metadata fields are used in KCWorks

4. A list of the custom metadata fields KCWorks adds to the base InvenioRDM schema

Example metadata record

JSON object for record creation

What follows is an example of a complete metadata record (JSON object) used to create a KCWorks record. The various fields and their possible values are described in the sections below.

Note that no single actual record would include all of these fields. The example is provided to illustrate the structure of the metadata record and the sort of values that are valid for each field.

{
    "custom_fields": {
        "code:codeRepository": "https://github.com/my-project",
        "code:programmingLanguage": ["Python", "JavaScript"],
        "code:developmentStatus": "active",
        "journal:journal": {
            "title": "My Journal Title",
            "issue": "2",
            "volume": "8",
            "pages": "123-456",
            "issn": "0378-5955"
        },
        "imprint:imprint": {
            "title": "My Book Title",
            "pages": "458",
            "isbn": "0-06-251587-X",
            "place": "Lagos"
        },
        "meeting:meeting": {
            "dates": "October 2022",
            "place": "Michigan State University",
            "title": "Fall 2022 Meeting of the Humanities Commons Working Group",
            "acronym": "MET",
            "url": "https://myevent.org"
        },
        "kcr:ai_usage": {
            "ai_used": true,
            "ai_description": "I used ChatGPT to generate the references."
        },
        "kcr:book_series": [
            {
                "series_title": "My series",
                "series_volume": "8"
            }
        ],
        "kcr:commons_domain": "hcommons.org",
        "kcr:course_title": "My course",
        "kcr:degree": "PhD",
        "kcr:discipline": "Education",
        "kcr:edition": "2nd",
        "kcr:institution_department": "Education",
        "kcr:media": [
            "printed paper"
        ],
        "kcr:meeting_organization": "Humanities Commons",
        "kcr:notes": "These are some notes about the deposit not intended for the public record.",
        "kcr:project_title": "My project",
        "kcr:publication_url": "https://mycourse.org",
        "kcr:sponsoring_institution": "MSU",
        "kcr:submitter_email": "jane.doe@hcommons.org",
        "kcr:submitter_username": "janedoe",
        "kcr:volumes": {
            "total_volumes": "8",
            "volume": "1"
        },
        "kcr:user_defined_tags": [
            "Access",
            "Digital humanities",
            "Collaboration"
        ]
    },
    "metadata": {
        "resource_type": {
            "id": "instructionalResource-syllabus"
        },
        "creators": [
            {
                "person_or_org": {
                    "name": "Doe, Jane",
                    "type": "personal",
                    "given_name": "Jane",
                    "family_name": "Doe",
                    "identifiers": [
                        {
                            "scheme": "orcid",
                            "identifier": "0000-0001-2345-6789"
                        }
                    ]
                },
                "role": {
                    "id": "author"
                },
                "affiliations": [{"name": "Michigan State University"}]
            }
        ],
        "title": "A Syllabus for a Digital Pedagogy Course",
        "additional_titles": [
            {
                "title": "Teaching in the Age of AI",
                "type": { "id": "subtitle" },
                "lang": { "id": "eng" }
            }
        ],
        "publisher": "KCWorks",
        "publication_date": "2018/2020-09",
        "subjects": [
            {
                "id": "http://id.worldcat.org/fast/958235",
                "subject": "History",
                "scheme": "FAST-topical"
            },
            {
                "id": "http://id.worldcat.org/fast/1086436",
                "subject": "Race",
                "scheme": "FAST-topical"
            },
            {
                "id": "http://id.worldcat.org/fast/966892",
                "subject": "Identity (Psychology)",
                "scheme": "FAST-topical"
            }
        ],
        "contributors": [
            {
                "person_or_org": {
                    "name": "John Doe",
                    "type": "personal",
                    "given_name": "John",
                    "family_name": "Doe",
                    "identifiers": [
                        {
                            "scheme": "orcid",
                            "identifier": "0000-0001-2345-6780"
                        }
                    ]
                },
                "role": { "id": "other" },
                "affiliations": [{"name": "Michigan State University"}]
            }
        ],
        "dates": [
            {
                "date": "2025-01-01",
                "type": { "id": "other" },
                "description": "The date when the syllabus was made available."
            }
        ],
        "formats": [
            "application/pdf"
        ],
        "languages": [
            { "id": "eng" }
        ],
        "identifiers": [
            {
                "identifier": "https://example.com/syllabus",
                "scheme": "url"
            }
        ],
        "related_identifiers": [
            {
                "identifier": "10.1234/foo.bar",
                "scheme": "doi",
                "relation_type": { "id": "iscitedby" },
                "resource_type": { "id": "dataset" }
            }
        ],
        "sizes": [
            "11 pages",
            "32 x 24 cm"
        ],
        "version": "v1.0",
        "rights": [
            {
                "id": "cc-by-nc-4.0",
                "description": {
                    "en": "Allows re-distribution and re-use of a licensed work on the condition that the creator is appropriately credited and that the re-use is not for commercial purposes."
                },
                "link": "https://creativecommons.org/licenses/by-nc/4.0/legalcode"
            }
        ],
        "description": "<h1>A description</h1> <p>with HTML tags</p>",
        "additional_descriptions": [
            {
                "description": "Some additional description about the methods involved in the syllabus.",
                "type": {
                    "id": "methods",
                    "title": {
                        "de": "Technische Informationen",
                        "en": "Technical info"
                    }
                },
                "lang": {"id": "eng", "title": {"en": "English"}}
            }
        ],
        "locations": {
            "features": [
                {
                    "geometry": {
                        "type": "Point",
                        "coordinates": [-32.94682, -60.63932]
                    },
                    "place": "test location place",
                    "description": "test location description",
                    "identifiers": [
                        {"identifier": "12345abcde", "scheme": "wikidata"},
                        {"identifier": "12345abcde", "scheme": "geonames"}
                    ]
                }
            ]
        },
        "funding": [
            {
                "funder": {
                    "id": "00k4n6c32",
                },
                "award": {
                    "identifiers": [
                        {
                            "identifier": "https://sandbox.zenodo.org/",
                            "scheme": "url"
                        }
                    ],
                    "number": "111023",
                    "title": {
                        "en": "Launching of the research program on meaning processing"
                    }
                }
            }
        ],
    },
    "access": {
        "record": "public",
        "files": "restricted",
        "embargo": {
            "active": true,
            "until": "2029-01-01",
            "reason": "Publisher requires embargo.",
        }
    },
}

JSON object retrieved from the record API

The JSON object retrieved from the record API shares the same basic structure as the JSON object used to create the record, except that it includes a number of additional fields. Some properties are also filled out with additional details (e.g., readable titles for licenses, etc.)

Controlled Vocabularies

Subject headings

FAST

The FAST controlled vocabulary (https://www.oclc.org/research/areas/data-science/fast.html) is used for the subjects field. See the metadata.subjects section for more information about how to include FAST subjects in a KCWorks record.

Homosaurus

The FAST vocabulary is augmented in KCWorks by the Homosaurus vocabulary (https://homosaurus.org/) for subjects related to sexuality and gender identity. See the metadata.subjects section for information about how to include Homosaurus subjects in a KCWorks record.

Resource types

As an open repository that serves a multidisciplinary audience, KCWorks uses a custom vocabulary of resource types designed (a) to support the wide variety of scholarly materials we accept and (b) to facilitate ease of use for depositors. The terms in this vocabulary are mapped to DataCite’s resourceTypeGeneral vocabulary and a number of other resource type vocabularies (COAR, CSL, EUREPO, Schema.org). This allows correct export of metadata to DataCite and in other metadata formats.

InvenioRDM employs a hierarchical structure of resource types, each of which has a number of subtypes. In KCWorks the 8 top-level resource types are:

• audiovisual

• dataset

• image

• instructionalResource

• presentation

• software

• textDocument

• other

We selected these top-level types in part to allow division of the many subtypes into manageable groups. This allows us to provide a wide range of resource types while also allowing users to easily find the resource type that best fits their deposit.

Beneath these top-level types are a number of subtypes, which are listed below. Where the DataCite schema allows free-text, arbitrary subtypes, we have followed InvenioRDM’s approach of using a controlled vocabulary of subtypes. Where our list of top-level types is short, we have erred on the side of including more subtypes. Again, this allows us to support a wide range of materials without forcing them to choose a subtype that does not fit. It also allows us to tailor the user interface of the upload form to the specific subtype of the record being deposited, preventing the confusion and overwhelm of users being presented with many metadata fields which are not relevant to their material.

The following is the complete list of KCWorks resource types with their subtypes. This list may be expanded in the future.

• audiovisual

  • documentary

  • interviewRecording

  • musicalRecording

  • other

  • performance

  • podcastEpisode

  • audioRecording

  • videoRecording

• dataset

• image

  • chart

  • diagram

  • figure

  • map

  • visualArt

  • photograph

  • other

• instructionalResource

  • curriculum

  • lessonPlan

  • syllabus

  • other

• presentation

  • conferencePaper

  • conferencePoster

  • presentationText

  • slides

  • other

• software

  • 3DModel

  • application

  • computationalModel

  • computationalNotebook

  • service

  • other

• textDocument

  • abstract

  • bibliography

  • blogPost

  • book

  • bookSection

  • conferenceProceeding

  • dataManagementPlan

  • documentation

  • editorial

  • essay

  • interviewTranscript

  • journalArticle

  • legalComment

  • legalResponse

  • magazineArticle

  • monograph

  • newspaperArticle

  • onlinePublication

  • poeticWork

  • preprint

  • report

  • workingPaper

  • review

  • technicalStandard

  • thesis

  • whitePaper

  • other

• other

  • catalog

  • collection

  • event

  • interactiveResource

  • notes

  • patent

  • peerReview

  • physicalObject

  • workflow

Note that (like with the base InvenioRDM resource types), neither the list of top-level resource types nor the list of subtypes exactly matches the vocabulary provided by DataCite under resourceTypeGeneral. Those types are all included in the KCWorks vocabulary–some as top-level types, some as subtypes. But because we do not follow DataCite in allowing arbitrary free-text subtypes, we have needed to greatly expand the list of subtypes to support the wide variety of materials we accept. As mentioned above, however, each subtype is mapped to a DataCite resourceTypeGeneral value for correct export to DataCite and other metadata formats.

You can compare the KCWorks resource types with the list from the original Humanities Commons CORE repository here. The KCWorks resource type vocabulary is not structured in the same way as the CORE vocabulary (which was a flat list), but the KCWorks subtypes encompass all of the original CORE types.

Creator/contributor roles

Keeping with our support for a wide variety of objects and disciplines, our creator roles are more diverse than just “author,” “editor,” or “translator.” For contribuors we were influenced by the CRediT Taxonomy, finding ways of recognizing labor even when the contribution is not immediately visible. Included in both creator and contributor roles a selection of types taken from the Variations Metadata taxonomy, providing the ability to credit those who engage in creative and musical works.

The complete list of creator/contributor roles is:

• actor

• adaptor

• annotator

• analyst

• arranger

• artisan

• artist

• attributedName

• author

• authorOfIntroduction

• authorOfForeword

• authorOfAfterword

• committeeChair

• choreographer

• cinematographer

• collaborator

• collector

• committeeMember

• composer

• conductor

• consultant

• contactperson

• correspondent

• datacollector

• datacurator

• datamanager

• dedicatee

• designer

• director

• distributor

• donor

• drafter

• editor

• examiner

• formerOwner

• hostinginstitution

• illustrator

• interviewee

• interviewer

• inventor

• juror

• licensee

• lyricist

• manufacturer

• organizer

• owner

• performer

• photographer

• printer

• producer

• projectOrTeamLeader

• projectOrTeamManager

• projectOrTeamMember

• recording engineer

• referee

• registrationagency

• registrationauthority

• relatedperson

• reporter

• researcher

• researchgroup

• researchParticipant

• rightsholder

• screenplayAuthor

• speaker

• supervisor

• transcriber

• translator

• witness

• workpackageleader

• writerOfAccompanying

Note that where InvenioRDM provides distinct custom vocabularies for creators and contributors, KCWorks employs a single creator/contributor vocabulary. This is in keeping with our handling of the creators and contributors fields, discussed below.

Identifier Schemes

Works

DOI (primary identifier)

KCWorks (and InvenioRDM) supports the DOI identifier scheme to identify works in the repository. Note that two DOIs are minted for each KCWorks record: one for the current version of the record, and one for the work as a whole (including all versions). The version-specific DOI is stored in the pids property of the metadata record (pids.identifiers.doi). The work DOI is stored in the parent.pids.doi property of the parent object.

These DOIs are minted by DataCite (https://datacite.org/) and the attached metadata is maintained automatically by KCWorks.

Additional DOIs minted elsewhere can be attached to a KCWorks record. If provided at record creation such external DOIs can be used as the record’s primary identifier (in pids.doi). Otherwise, they can be added using the identifiers property of the metadata record using the scheme alternate-doi. In both cases, these externally minted DOIs are not maintained automatically by KCWorks.

OAI (secondary identifier)

KCWorks also supports the OAI identifier scheme. The OAI identifier for a KCWorks record is stored in the pids property of the metadata record (pids.identifiers.oai).

Handle (secondary identifier)

KCWorks also supports the Handle identifier scheme (https://handle.net/). The Handle identifier for a KCWorks record is stored in the identifiers property of the metadata record (identifiers[0].identifier) using the scheme handle.

ISSN (secondary identifier)

An ISSN is an eight digit code that identifies a print or electronic newspaper, journal, magazine, or other periodical. More information on the ISSN can be found on ISSN.org.

ISBN (secondary identifier)

An ISBN (International Standard Book Number) is a ten (pre-2007) or 13 digit (2007 to present) identifier used to identify both print and electronic published books. More information on the ISBN can be found on ISBN-international.org.

People

ORCID (recommended)

KCWorks (and InvenioRDM) supports the ORCID identifier scheme. The ORCID of the submitter of the KCWorks record is stored in the person_or_org.identifiers property of the creators array (creators[0].person_or_org.identifiers.identifier). A KCWorks user’s ORCID id is also drawn from their KC profile (if they have provided one) and stored in their system user profile (as <user_object>.user_profile.identifier_orcid).

For details on how to use ORCID identifiers in KCWorks, see the section on Metadata.creators below.

KC Username (recommended)

KCWorks also allows the use of Knowledge Commons usernames as identifiers. The KC username of the submitter of the KCWorks record is stored in the person_or_org.identifiers property of the creators array (creators[0].person_or_org.identifiers.identifier) using the scheme kc_username.

For details on how to use KC usernames in KCWorks, see the section on Metadata.creators below.

GND

KCWorks also supports the Integrated Authority File (GND) identifier scheme (https://www.dnb.de/EN/Professionell/Standardisierung/GND/gnd_node.html). The GND identifier of the submitter of the KCWorks record is stored in the person_or_org.identifiers property of the creators array (creators[0].person_or_org.identifiers.identifier) using the scheme gnd.

ISNI

KCWorks also supports the ISNI identifier scheme (https://isni.org/). The ISNI of the submitter of the KCWorks record is stored in the person_or_org.identifiers property of the creators array (creators[0].person_or_org.identifiers.identifier) using the scheme isni.

Organizations

ROR (recommended)

Organization identifiers can appear in the creators and contributors arrays, either for organizational creators/contributors or in the affiliations array of a personal creator/contributor. These fields may identify an organization using its id in Research Organization Registry (https://ror.org/) using the scheme ror, although free text names are also supported.

Grid (deprecated)

KCWorks also supports the Grid identifier scheme (https://www.grid.ac/) for organizations using the scheme grid. This scheme is deprecated in favour of ROR, however, and should not be used for new identifiers.

GND

KCWorks also supports the Integrated Authority File (GND) identifier scheme (https://www.dnb.de/EN/Professionell/Standardisierung/GND/gnd_node.html) for organizations using the scheme gnd.

Funders

DOI

Funders in the metadata.funding array can be identified using DOIs formed with a FundRef id and the scheme doi.

OFR

Funders in the metadata.funding array can also be identified using the Open Funder Registry (https://openfunder.org/) identifiers and the scheme ofr.

KCWorks Implementation of Core InvenioRDM Fields

metadata.subjects

Note that KCWorks employs the FAST controlled vocabulary (https://www.oclc.org/research/areas/data-science/fast.html) for the subjects field, complemented by the Homosaurus vocabulary (https://homosaurus.org/).

The FAST vocabulary is divided into a number of sub-vocabularies called “facets”, allowing more efficient searching and less ambiguity in the subject headings. FAST subjects in the metadata.subjects array must include the complete WorldCat url for the subject heading, the standard human-readable label, and a scheme including “FAST” followed by a hyphen and the FAST facet name in lowercase: i.e., one of

• “FAST-topical”

• “FAST-geographic”

• “FAST-corporate”

• “FAST-formgenre”

• “FAST-event”

• “FAST-meeting”

• “FAST-personal”

• “FAST-title”

• “FAST-chronological”

You can search the FAST subject headings and their corresponding WorldCat urls here. The OCLC also provides helpful tools such as assignFAST, which suggests FAST subject headings based on a string (https://fast.oclc.org/assignfast/) and a converter from LCSH subject headings to FAST subject (http://fast.oclc.org/lcsh2fast).

Subject from the Homosaurus vocabulary must similarly include the complete homosaurus.org url as the id, the standard human-readable label as the subject, and a scheme with the value “Homosaurus”. The Homosaurus subject headings can be searched here.

Example:

{
    "subjects": [
        {
            "id": "http://id.worldcat.org/fast/123456",
            "subject": "Art History",
            "scheme": "FAST-topical"
        },
        {
            "id": "https://homosaurus.org/v3/homoit0000669",
            "subject": "Intersex variations",
            "scheme": "Homosaurus"
        }
    ]
}

metadata.creators/metadata.contributors

Note that the KC username of a creator or contributor may be stored in the person_or_org.identifiers array of the creator or contributor object with the scheme kc_username.

Users are also strongly encouraged to include an ORCID identifier in the person_or_org.identifiers array with the scheme orcid.

Note

The KC username is the primary link between a KCWorks record and a KC user. If you want a work to be associated with a KC user, you must include the KC username in creator or contributor object.

Example:

{
    "person_or_org": {
        "identifiers": [
            {
                "scheme": "kc_username",
                "identifier": "jdoe"
            },
            {
                "scheme": "orcid",
                "identifier": "0000-0000-0000-0000"
            }
        ]
    }
}

KCWorks Custom Fields (kcworks/site/metadata_fields)

Beyond the standard InvenioRDM metadata fields, KCWorks adds a number of custom metadata fields to the schema using InvenioRDM’s custom field mechanism. These are all located in the top-level custom_fields field of the record metadata. They are prefixed with two different namespaces:

• kcr: custom fields that are used to store data from the KC system. These fields may be used for new data, but are not required.

• hclegacy: custom fields that are used to store data from the legacy CORE repository. These fields must not be used for new data.

kcr:ai_usage

Type: Object[boolean, string]

This field stores data about any use of generative AI in the production of the record.

Example:

{
    "kcr:ai_usage": {
        "ai_used": true,
        "ai_description": "This paper was edited using generative AI editing software."
    }
}

kcr:media

Type: Array[string]

This field stores a list of media or materials involved in the creation of the record. This field is used to store free-form user-defined descriptors of the media or materials and does not impose any controlled vocabulary.

Example:

{
    "kcr:media": ["watercolor", "found objects", "audio recordings"]
}

kcr:commons_domain

Type: string

This field stores the KC organizational (Commons) domain associated with the KCWorks record, if any. The record should also be placed in the KCWorks collection associated with this organization.

Example:

{
    "kcr:commons_domain": "arlisna.hcommons.org"
}

kcr:chapter_label

Type: string

This field stores the label of the chapter associated with the KCWorks record, if any. This allows us to differentiate between a simple chapter label (e.g. “Chapter 1”) and a more substantive title for the same chapter (e.g., “The Role of AI in Modern Art”).

Example:

{
    "kcr:chapter_label": "Chapter 1"
}

kcr:content_warning

Type: string

This field stores an optional content warning for the KCWorks record. This is used to flag the record for KCWorks users so that they can be aware of potentially problematic content in the record. This field is not to be used for content moderation by KCWorks moderators or admins. It is only to be used voluntarily and as desired by the record submitter.

Example:

{
    "kcr:content_warning": "This work contains detailed accounts of abuse that may be distressing to some readers."
}

kcr:course_title

Type: string

This field stores the title of the course associated with the KCWorks record. It is intended primarily for use with syllabi and instructional materials.

Example:

{
    "kcr:course_title": "Introduction to Modern Art"
}

kcr:degree

Type: string

This field stores the educational degree (e.g., PhD, DPhil, MA, etc.) associated with the KCWorks record. It is intended primarily for use with theses and dissertations.

Example:

{
    "kcr:degree": "PhD"
}

kcr:discipline

Type: string

This field stores the academic discipline associated with the KCWorks record. It is intended primarily for use with theses, dissertations, and other educational artifacts. It is not intended as a general-purpose field for describing the subject matter of the KCWorks record. For that, you should use the metadata.subjects and kcr:user_defined_tags fields.

This field is intended to complement the thesis:university and kcr:institution_department fields.

This field is not constrained by any controlled vocabulary.

Example:

{
    "kcr:discipline": "Latin American Literature"
}

kcr:edition

Type: string

This field stores a descriptor for the edition of the KCWorks record, if any.

Example:

{
    "kcr:edition": "Second Edition"
}

kcr:meeting_organization

Type: string

This field stores the name of the organization associated with the meeting or conference associated with the KCWorks record. It is intended primarily for use with conference papers, presentations, proceedings, etc.

Example:

{
    "kcr:meeting_organization": "American Association of Art Historians"
}

kcr:project_title

Type: string

This field stores the title of a project for which the KCWorks record was created. It can be used flexibly for, e.g., grant-funded projects, research projects, artistic projects, etc.

Example:

{
    "kcr:project_title": "Kingston Poetry Residency, 2024"
}

kcr:publication_url

Type: string (URL)

This field stores the URL of the publication associated with the KCWorks record. It is not the URL of the KCWorks record itself or of the work it contains. For example, if the KCWorks record contains a journal article, it would not hold the URL for the published journal article. It is intended to hold the URL of the publication as a whole that the KCWorks record is based on or is a part of. So it might hold the main URL for the journal in which the article was published, or the main URL for the book in which the chapter was published, etc.

This string must be a valid URL.

Example:

{
    "kcr:publication_url": "https://www.example.com/publication/123456"
}

kcr:sponsoring_institution

Type: string

This field stores the name of the institution that sponsored the KCWorks record. One intended use is for unpublished materials such white papers that were sponsored or commissioned by an institution. The field may also be used for the institution hosting a conference or workshop associated with the KCWorks record (as distinct from the organization that sponsored the event).

Note that this field is not intended for the degree-granting institution associated with a thesis or dissertation. That institution’s title should be stored in the thesis:university field.

Example:

{
    "kcr:sponsoring_institution": "University of Toronto"
}

kcr:submitter_email

Type: string (email address)

This field stores the email address of the submitter of the KCWorks record. It must be a valid email address.

Example:

{
    "kcr:submitter_email": "john.doe@example.com"
}

kcr:submitter_username

Type: string

This field stores the KC username of the submitter of the KCWorks record. This should be used even if the submitter is also a contributor to the KCWorks record and has included the same username in the metadata.creators.person_or_org.identifiers array.

Example:

{
    "kcr:submitter_username": "jdoe"
}

kcr:institution_department

Type: string

This field stores the institutional department in which a thesis, dissertation, or other educational artifact was produced. It is intended to complement the thesis:university field, which stores the degree-granting institution.

Example:

{
    "kcr:institution_department": "Art History"
}

kcr:book_series

Type: Object[string, string]

This field stores the title of a series that contains the KCWorks record, along with the optional volume number of the work within the series.

Example:

{
    "kcr:book_series": {
        "series_title": "The Complete Works of Jane Austen",
        "series_volume": "Volume 1"
    }
}

kcr:user_defined_tags

Type: Array[string]

This field stores a list of user-defined tags for the KCWorks record. Unlike the metadata.subjects field, these tags are not constrained by any controlled vocabulary. Items should be free-form strings that describe the KCWorks record in a way that is not covered by the metadata.subjects field.

Note

The kcr:user_defined_tags field is intended to supplement the metadata.subjects field, not as the primary means of describing the KCWorks record’s subject matter. Assigning proper metadata.subjects entries allows for much more effective search and discovery of the KCWorks record.

Example:

{
    "kcr:user_defined_tags": ["Ukranian refugees", "Migrants in Europe"]
}

kcr:commons_search_recid (system field)

This field is used to store the persistent identifier for the KCWorks record in the KC central search index.

Warning

This field is automatically generated by the invenio-remote-api-provisioner service when a KCWorks record is published. It must not be set by the user.

kcr:commons_search_updated (system field)

Type: string (ISO 8601 datetime string)

This field stores the date and time when the KCWorks record was last updated in the KC central search index.

Warning

This field is automatically generated by the invenio-remote-api-provisioner service when a KCWorks record is published. It must not be set by the user.

HC Legacy Custom Fields

The hclegacy namespace is used for custom fields that are used to store data from the legacy CORE database. These fields should not be used for new data.

custom_fields.hclegacy:groups_for_deposit

Type: Array[Object[string, string]]

This field is used to store the groups to which a legacy CORE record belonged before import into KCWorks. It was used to create corresponding KCWorks collections during migration.

Example:

{
    "hclegacy:groups_for_deposit": [
        {
            "group_name": "Group Name",
            "group_identifier": "Group Identifier"
        }
    ]
}

custom_fields.hclegacy:collection

Type: string

This field is used to store the org collection to which a legacy CORE record belonged before import into KCWorks. It was used to create corresponding KCWorks org collections during migration.

Example:

{
    "hclegacy:collection": "Collection Name"
}

custom_fields.hclegacy:committee_deposit

Type: integer

This field is used to store the committee deposit number for a legacy CORE record. It was not used during migration and is only preserved for historical purposes. It should not be used for new data.

Example:

{
    "hclegacy:committee_deposit": 123456
}

custom_fields.hclegacy:file_location

Type: string

This field is used to store the relative path the the file for a legacy CORE record. It was not used during migration and is only preserved for historical purposes. It should not be used for new data.

Example:

{
    "hclegacy:file_location": "/path/to/file.pdf"
}

custom_fields.hclegacy:file_pid

Type: string

This field is used to store the persistent identifier for the file for a legacy CORE record. It was not used during migration and is only preserved for historical purposes. It should not be used for new data.

Example:

{
    "hclegacy:file_pid": "hc:123456"
}

custom_fields.hclegacy:previously_published

Type: string

This field is used to store the previously published status for a legacy CORE record. It was not used during migration and is only preserved for historical purposes. It should not be used for new data.

Example:

{
    "hclegacy:previously_published": "true"
}

custom_fields.hclegacy:publication_type

Type: string

This field is used to store the publication type for a legacy CORE record. It was used during migration to help determine the KCWorks resource type of the record. It is only preserved for historical purposes. It should not be used for new data.

Example:

{
    "hclegacy:publication_type": "Journal Article"
}

custom_fields.hclegacy:record_change_date

Type: string (ISO 8601 datetime string)

This field is used to store the date of the last change to a legacy CORE record. It was not used during migration to KCWorks and is only preserved for historical purposes. It should not be used for new data.

Example:

{
    "hclegacy:record_change_date": "2024-01-01T00:00:00Z"
}

custom_fields.hclegacy:record_creation_date

Type: string (ISO 8601 datetime string)

This field is used to store the date of the creation of a legacy CORE record. It was not used during migration because InvenioRDM does not allow overriding of the record creation date. It is only preserved for historical purposes and should not be used for new data.

Example:

{
    "hclegacy:record_creation_date": "2024-01-01T00:00:00Z"
}

custom_fields.hclegacy:record_identifier

Type: string

This field is used to store the internal system identifier for a legacy CORE record. It was not used during migration and is only preserved for historical purposes. It should not be used for new data.

Example:

{
    "hclegacy:record_identifier": "1001634-1263"
}

custom_fields.hclegacy:submitter_org_memberships

Type: array[string]

This field is used to store the organizations to which a legacy CORE record’s submitter belonged before import into KCWorks. It was used to create corresponding KCWorks org collections during migration and assign the work to those org collections.

Example:

{
    "hclegacy:submitter_org_memberships": ["arlisna", "mla"]
}

custom_fields.hclegacy:submitter_affiliation

Type: string

This field is used to store the organizational affiliation of a legacy CORE record’s submitter at the time of import into KCWorks. It was not used during migration and is only preserved for historical purposes. It should not be used for new data.

Example:

{
    "hclegacy:submitter_affiliation": "University of Toronto"
}

custom_fields.hclegacy:submitter_id

Type: string

This field is used to store the internal KC system user id of a legacy CORE record’s submitter. It was used during migration to assign ownership of the newly created record, and is preserved for historical purposes. It should not be used for new data.

Example:

{
    "hclegacy:submitter_id": "123456"
}

custom_fields.hclegacy:total_views

Type: integer

This field is used to store the total number of views for a legacy CORE record prior to import into KCWorks. It was used during migration to create KCWorks usage stats aggregations for the record. It is only preserved for historical purposes. It should not be used for new data.

Example:

{
    "hclegacy:total_views": 123456
}

custom_fields.hclegacy:total_downloads

Type: integer

This field is used to store the total number of downloads for a legacy CORE record prior to import into KCWorks. It was used during migration to create KCWorks usage stats aggregations for the record. It is only preserved for historical purposes. It should not be used for new data.

Example:

{
    "hclegacy:total_downloads": 123456
}